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Cost Transfers

Cost transfers move expenses from one fund to another after the charge has been posted in Banner.  Cost transfers should be initiated promptly and supported by documentation justifying the transfer. The OBFS Sponsored Projects Cost Transfers policy describes appropriate handling of cost transfers and provides details on the types of cost transfers, allowable and unallowable cost transfers, exceptions to the policy, procedures for completing cost transfers, and FAQs.

Cost Transfer Documentation Quick Reference

Type Current Transfers Non-Current Transfers
Initiated within 90 calendar days of the original underlying transaction date in Banner Initiated more than 90 calendar days after the original underlying transaction date in Banner
Non-Personnel (Journal Voucher) Should be noted in FOATEXT:

  • Reason for initial posting to incorrect C-FOAP
  • How this cost benefits the project being charged/debited (+)
  • Original transaction date
  • Original Banner document number
  • Preparer’s name and contact info
Same as current transfers plus:

  • Complete GC81 Form and note in FOATEXT “GC81 form on file”
Personnel (Labor Redistribution) Should be documented in personnel files or Banner PZAREDS Comments tab:

  • Reason for initial posting to incorrect C-FOAP
  • How this cost benefits the project being charged Request Effort Recertification if pay period was already certified
Same as current transfers plus:

  • Complete GC81 Form and keep on file