Info for New and Current Postdocs, Prospective Postdocs, and Postdoc Alumni
Intro
One of the main goals of the UIC Office of Postdoctoral Affairs (OPA) and Postdoctoral Association (PDA) is to build a vibrant and engaged postdoc community within UIC, while providing outstanding research, career, and professional development training activities for postdocs. We also actively collaborate with other Chicago-area and Big Ten institutions to expand opportunities for postdocs.
Scroll down to find resources if you are a prospective postdoc or a new postdoc at UIC, as well as resources for our diverse community of postdocs and alumni.
UIC Postdocs, at a Glance
Although the majority of postdocs at UIC are in biomedical fields, we have postdocs appointed in many STEM, humanities, liberal arts, and social science fields. The goal of OPA and the PDA is to foster an open and welcoming community of postdocs and a robust professional development training program that will be beneficial to ALL postdocs, regardless of field of study or future career choice, by focusing on building key skills and preparing you for the next step in your career through career exploration and job search preparation.
Where do UIC’s postdocs land after their postdoc training? Thanks to Academic Analytics, we know! Academic Analytics located 13 years of postdocs who left UIC between 2011 and 2024. UIC postdoc alumni are located in institutions and companies all over the world! The top 10 employers of UIC’s postdocs are: 1) UIC; 2) Northwestern University; 3) Abbott; 4) The University of Chicago; 5) AbbVie; 6) Argonne National Laboratory; 7) New York University; 8) University of Michigan; 9) Baylor College of Medicine; and T-10) Harvard University, Loyola University Chicago, New York University, Rush University, University of California San Francisco, and Vanderbilt University.
UIC Alumni
Prospective Postdocs
Thinking about pursuing your postdoctoral training at UIC? Check out these positions open currently and learn more about why you should choose UIC and things to consider when applying for postdoc positions.
Please note that the Office of Postdoctoral Affairs or the Postdoctoral Association is not involved in the formal application, interview, or hiring process for postdoctoral researchers, so we can’t assist with that part of the process.
There are two main ways to apply for a postdoctoral research position. Some postdoctoral research positions are posted online and applications are collected through an HR website. Information about those positions at UIC can be found here. However, very few postdoctoral positions are being posted online, especially in the current climate with uncertainties in US federal funding, but faculty members are still hiring. The best way to go about finding postdoctoral positions is to reach out to any faculty directly whose research interests may be a match for yours.
Open Postdoc Positions
- Open postdocs position sent directly to us are posted on the Open Postdoc Positions page!
- Postdoc positions on UIC’s institutional training grants
- For a list of current postdoc positions that are open, visit UIC Jobs and search for keyword “postdoc”
- Search UIC’s departmental websites to find faculty members whose research interests are a match for yours and reach out to them directly via email. UIC has a faculty experts guide, which may be useful for searching for faculty with your interests.
Why Choose UIC?
Outstanding Research Opportunities
UIC ranks among the nation’s leading research universities and is Chicago’s largest university with 33,000 students, 12,000 faculty and staff, 16 colleges, and the state’s major public health system.
The Office of the Vice Chancellor for Research (OVCR) believes that research is fundamental to the success and mission of UIC and its students, faculty, staff, and postdocs. We strive to grow, promote, advance, and safeguard research at UIC by conducting world-class research that advances the field of knowledge both locally and globally.
Prioritizing Participation for All
From the Office of the Vice Chancellor for Engagement: UIC is one of the nation’s most diverse public research universities. As a federally designated Minority Serving Institution, we strive to promote an organizational culture and structure, grounded on the principles of access, equity and inclusion. UIC welcomes students, staff and faculty from a variety of racial, ethnic, and class backgrounds, gender identities, sexual orientations, and abilities to cultivate a diverse learning community where human differences are embraced and neither difference nor disadvantage stands in the way of intellectual and professional achievement. Furthermore, we believe that by drawing upon these diverse perspectives, we are able to expand frontiers of knowledge as a national leader of innovative scholarship.
Guidance on Choosing a Postdoc Position
For guidance on choosing a postdoctoral position, check out Finding the Right Position by the Postdoc Opportunities Board
After receiving an offer for a postdoc position, postdocs can negotiate their salary. Postdocs may also ask about relocation assistance and health insurance assistance (if you will be ineligible for state benefits at the time of hire).
- There is no required minimum salary for postdocs at UIC above the minimum required for any full-time academic professional (12-month service at 100%), however OPA encourages hiring units to follow the salary scale as determined by the Ruth L. Kirschstein National Research Service Award (NRSA), issued by the National Institutes of Health. For FY25, the minimum recommended salary for a postdoc is $62,232.
New Postdocs
Are you a new postdoc at UIC? Tell us a little bit about yourself by filling out this short entrance survey.
The Office of Postdoctoral Affairs (OPA) hosts an hour-long New Postdoc Orientation on a bimonthly basis. Join the listserv and keep an eye on your email for announcements regarding upcoming orientations. You can register for the next new postdoc orientation session by completing the postdoc entrance survey.
Getting Started at UIC
Finding Housing
Expense, commute time, and safety are among the many considerations when identifying housing. The following websites will help get you started.
NOTE: The PDA does not endorse any housing location service.
- UIC Commuter and Off-Campus Life
- UIC Off-Campus Housing Service
- If you need temporary housing as you are making the transition to UIC, short-term furnished on-campus housing is available to you. Learn more here.
- Chicago Neighborhood information
- ApartmentFinder
- Apartment People
In some areas a background check (check of your credit history) might be required. You might be asked to pay a fee in order to do the background check. Without credit history the background check is useless as well as the fee but your application might not be accepted without it.
For all postdocs
- Join the listserv: click here
- Get to know your Department Administrative staff – they will help you find out where to get your required necessary forms.
- If you are a Postdoc Research Associate, sign-up for a Benefits Orientation session.
- Get an i-card (your UIC ID). The i-card is the official UIC photo identification card, can allow access to buildings, and is essential for travel on University transportation.
- If you are benefits-eligible, don’t forget to enroll in benefits. New state benefit eligible employees have 30 calendar days, from the benefit eligibility date, to make state benefit plan elections, and 6 months to make your State Universities Retirement System (SURS) plan election
- Check out the UIC Postdoc Handbook
- Check out our upcoming events
- Schedule an appointment with the liaison librarian for your unit
For international postdocs sponsored by UIC
- If you need temporary housing as you are making the transition to UIC, short-term furnished on-campus housing is available to you. Learn more here.
- Check in with the Office of International Service (OIS) and find out who your International Scholar Advisor is. Click here for OIS contact information, office hours and location.
- If you have general questions regarding immigration, you can also visit the US Citizenship and Immigration Services website.
- Apply for a Social Security Number/Card (SSN):
- Specific information for Chicago can be found here.
- Detailed information regarding the requirements and how to apply for a SSN can be found at the OIS website.
- NOTE: In order to apply for a SSN You have to be in the U.S. for at least 10 days and your SEVIS records have to be validated.
- The SSN verifies your identity. All information (bank, health insurance, salary etc.) is connected to your SSN. NEVER EVER send it out by email or give it to random people. It takes 1-2 weeks to get your SSN.
- Open a bank account:
- Please note that UIC doesn’t endorse any single bank, financial product or resource.
- A passport is enough to open a bank account, but you have to provide your SSN as soon as you receive it.
- Your credit history is attached to your SSN
- Determine if you need to obtain an Illinois driver’s license and obtain a Chicago City Sticker if you reside in Chicago and will have a car in the city.
Safety on Campus
- UIC Police
- Emergency: (312) 355-5555
- Non-Emergency: (312) 996-2830
- UIC SAFE app is a FREE personal security tool that provides students, faculty and staff with added safety on campus.
- The app’s user-friendly interface allows users to easily connect with friends and family to share their location in real-time as they walk. It allows direct and easy contact with dispatchers and first responders in case of emergencies and provides access to easy reporting forms, emergency guidelines and to a comprehensive list of support resources for students, faculty and staff.
- Walking Safety Escorts are available 24 hours a day, 7 days a week. This service is an alternative to walking alone at night, on and around campus. A member of the security team (Student Patrol or Police Officer) will be dispatched to your location. Escorts should be requested 10 to 15 minutes before your departure to allow for proper availability of security personnel. To schedule a walking safety escort for the UIC main campus, please call (312) 996-2830.
- Night Ride transportation services are available seven days a week, 365 days a year, between 11 p.m. and 7 a.m. on the Chicago campus. This service acts as an on-demand option for students and staff to use after hours. Night Ride picks you up at any campus facility and allows you to move about the campus or return to your own residence provided it falls within the boundaries of the service. All riders will need a valid UIC i-card to board. The dispatching center for Night Ride opens at 11:00PM and can be reached at (312) 996-6800.
- Did you notice a light outage around campus? You can report a light outage by calling Facilities Management at (312) 996-7511 or by using the UIC SAFE app (tap Report a Tip and scroll down to the bottom). If the light outage is on a city street, you can report to the City of Chicago here.
Tax Information
NOTE: It is against the law for anyone who is not a tax expert to give advice regarding tax issues. If you have questions about taxes, we recommend reaching out to a tax professional. If you have questions about the taxes withheld from your paycheck, you can reach out to UIC Payroll.
The National Postdoctoral Association (NPA) has compiled an overview of tax information for postdocs, which is summarized below. For more detailed information, visit the NPA section on Tax Issues for Postdocs.
DISCLAIMER: This information below is for informational purposes only and does not constitute tax or legal advice. If you want tax or legal advice, please contact a qualified tax professional/lawyer.
The inherent complexity of the postdoc appointment, from its temporary nature to multiple funding sources to its visa implications, means that the financial circumstances of many postdoc will be unique. While this guide can provide general information, postdocs with more complex concerns are encouraged to seek out professional advice on their individual situation.
Any support a postdoc receives that is used to cover “living expenses” (as opposed to, say, tuition and fees) is subject to income tax. How that tax is paid typically depends upon the type of funding and the postdoc’s employment classification and citizenship.
Employee Postdocs (at UIC, Postdoc Research Associates are employee postdocs):
- Tax Withholding
Postdocs who are U.S. citizens or permanent residents and are employed on grants or receive a salary from their institution through the “standard” payroll disbursement will have federal tax withholdings taken out of their paychecks. For postdocs who are temporary residents, please refer to the NPA section on international postdocs, which is also summarized below. The amount of this tax withholding depends upon the individual circumstances of the postdoc, including total income, status of dependents, and any tax treaty status for international postdocs. - Upon starting a new appointment, “employee” postdocs should fill out a federal withholding form, IRS Form W-4. In states with an income tax (Note: Illinois is a state with income tax), postdocs should also complete a state withholding form in order to set the amount of this withholding. It is very important that the withholding be calculated in as much detail as possible in order to avoid paying too much or too little tax over the course of the tax (calendar) year.
- Tax Filing
All employee postdocs must file a tax return between January 15 and April 15 for the previous tax year. In order to fill out the tax return forms, postdocs will need to have received a W-2 form from their employer that lists their wages and salary accrued for the year. If too little has been paid, a postdoc risks a large payment of the balance and possibly a penalty.
Postdoc Fellows (“Non-employee” Postdocs or Postdocs on Fellowships):
- Fellowships are Taxable Income
Virtually all postdoc fellowships funded from U.S. sources are subject to income tax because they pay for living expenses. However, often fellowships and traineeships are not subject to automatic tax withholding (note: you will not receive a W-2 from UIC). This is most often true with “direct-paid” fellowships — fellowship stipends that are paid directly to the postdoc — although it is sometimes the case with fellowships that are paid through the institution. - Estimated Payments
Those fellowships without automatic tax withholding are still subject to the IRS requirement that income tax be paid on a regular basis throughout the tax year, and not all at once at the end of the year. Thus, postdocs without withholding should make estimated tax payments each quarter in order to avoid a penalty. Use IRS Form 1040ES for estimated federal tax calculations and payments, and find the equivalent form for estimated state taxes (IL-1040-ES). See the IRS help topic on Estimated Taxes and more information about Illinois estimated taxes, here.
International Postdocs:
International postdocs are subject to U.S. federal and state tax laws; however, qualified residents of some countries may have tax treaties that make them exempt from U.S. taxes or provide other benefits. Those who intend to pay taxes in the U.S. typically have the same automatic tax withholding as employee postdocs. Tax-exempt postdocs, however, may or may not have taxes withheld, depending on the institution and nature of their appointment.
- Tax Filing
International postdocs must always file a federal tax return since it provides the vehicle for either claiming tax-exemption or for declaring (and perhaps paying) taxes owed. The need to file state tax returns varies widely depending upon the state and the amount of time an individual was physically present there. Those who are tax-exempt but who still have taxes automatically withheld from their paychecks will need to file a tax return to receive a refund of their withholdings. - Resident or Non-Resident?
An international scholar’s status as a resident or non-resident for tax purposes is different than his or her status for immigration purposes. The IRS determination depends upon several factors, including treaty status, visa status, and the amount of time the scholar was physically present in the U.S. The IRS Guide for Foreign Students, Scholars, Teachers, Researchers and Exchange Visitors includes a section on “Residency for Tax Purposes” that can help postdocs determine their status and thus which federal tax form they should use.
Other Tax Information:
- Illinois State and Federal Tax Returns: Please check these links for information regarding individual filing for federal and Illinois
- NOTE for international postdocs: Check the tax-treaty with your home country. Click here for more information about claiming tax treaty benefits.
- Click here to learn more about if you count as a resident for tax purposes
- Learn more about UIC payments to foreign nationals
Transportation
Chicago offers many options for public transportation, and UIC offers resources for all your preferred ways of commuting, including parking and biking resources, as well as campus shuttles.
Resources for the UIC Postdoc Community
Resources
Mental Health Resources at UIC
Taking care of yourself is important. Remember: it’s OK to take time outside of research to focus on wellness. There are many things you can do to take care of yourself, including hobbies or recreation. For example, UIC Campus Recreation and Wellbeing offers discounted memberships for members of the UIC community.
If you are finding that you need someone to talk to, check out these resources that are available to you at UIC:
- Mental Health and Self Care Resource Page
- Office of Applied Psychological Services (open to all members of the community)
- Employee Assistance Service (open to all UIC employees)
- State of Illinois Employee Assistance Program (open to postdoc research associates who are eligible to receive state benefits)
- UIC Campus Advocacy Network (CAN) advocates provide free, confidential advocacy to UIC community members who experience interpersonal violence such as domestic/dating violence, sexual assault, family abuse, harassment, and stalking.
- NOTE: postdocs are not eligible to use the UIC Counseling Center (available only to students who have paid the Health Service Fee as part of their tuition)
Other Mental Health and Wellness Resources Available to You
Nondiscrimination, Harassment, and Conflict Resolution
The Office for Access and Equity (OAE): strives to increase access to employment, programs, and services in an environment free of unlawful discrimination and harassment.
- Nondiscrimination
- Sex Discrimination, Sexual Harassment and Other Sexual Misconduct
- Reporting Discrimination and Harassment
- ADA/Accommodations
- Dispute Resolution Services (DRS): provides confidential consultation, facilitation and mediation services
- Bias Reporting & Prevention
- Grievance Procedures
Is your research funded by NIH? You can notify NIH about a concern that harassment or discrimination (including but not limited to sexual harassment and racial discrimination) is contributing to an unsafe or hostile work environment affecting an NIH funded project at a grantee institution. Learn more and access the reporting form, here.
Resources for the Postdoc Community
- ADA/Accommodations
- Black & African Descent Resources
- Campus Advocacy Network (CAN)
- Centers for Cultural Understanding and Social Change
- Disability and accessibility resources
- Environmental Health & Safety Office
- Expectant Mother Parking Program
- Family and Medical Leave Act (FMLA) Policy
- Inclusive healthcare
- Lactation Rooms at UIC
- Office of International Service (OIS)
- Postdocs can reach out to OIS for immigration questions by email: oisscholar@uic.edu or oisJ1@uic.edu.
- Parental Leave Policy
- Pregnancy and Parenting Accommodations
- Trans Resource Guide
- UIC Children’s Center
- UIC Paratransit Service
UIC Postdoc Alumni: Leaving Your Postdoc Position and Staying Connected!
When you are leaving your postdoctoral position, there are several important steps that need to be taken prior to separating from your position and/or the university:
- Check out the employee self-exit checklist and resignation/retirement form, which are located under the separation tab of the HR forms site.
- You are not required to give advance notice of your resignation, but according to the check list, a signed resignation letter should be submitted at least two weeks in advance of your last day of work. The resignation/retirement form or letter must specify the last date of work. E-mail is sufficient however employees can complete the resignation/retirement form.
- Reach out to your departmental HR representative, who will be able to advise on any questions you may have.
- International postdocs should review J-1 EV Scholar Departure or H1-B Employee Departure
- Please take a few minutes to respond to the UIC Postdoc Exit Survey, and answer a few questions about:
- Your contact and personal information
- Your experience as a postdoc at UIC
- Your job search and next position
- Your willingness to stay in touch with the UIC OPA & PDA
- We would love to stay in touch, so if you’d like to stay connected, please join the UIC Postdoctoral Association LinkedIn group!
Important Notes:
- Postdoctoral research associates hired on or after 8/16/2019 shall be ineligible for vacation termination pay and their vacation leave shall not transfer to any position that is not postdoctoral (i.e. postdoctoral research associates are ineligible to be paid-out for unused vacation time after ending their postdoctoral appointment).
- You must be actively working on your last day of employment and may not use vacation days to extend your termination date.
- Postdocs who terminate their position with the university MAY be eligible for COBRA continuation of insurance coverage. The Consolidated Omnibus Budget Reconciliation Act (COBRA) provides eligible covered State of Illinois Employees Group Insurance Program (SEGIP) participants and their eligible dependents the opportunity to temporarily extend their health coverage when coverage would otherwise end due to certain qualifying events. To be eligible for COBRA, you (or your eligible dependent) must be enrolled in a SEGIP health plan the day before the qualifying event occurs.
- Separating from your position is considered a “qualifying event” and you can purchase your own health insurance on the marketplace (ACA/“Obamacare”) via healthcare.gov
- Learn more about how to prepare your UIC retirement accounts for separation
- If your position is terminated, you may be eligible for unemployment compensation. Learn more about unemployment insurance, here. You must file your claim for unemployment benefits during the first week after you have become unemployed. You do not need to be a US citizen to be eligible for unemployment.