Annual Outside Activities Disclosure and Review
Deadlines for Annual Outside Activities Disclosure and Review
| Dates | What is action should occur or be completed? |
| August 22, 2025 | Annual disclosure period opens. |
| September 29, 2025 | Disclosers must complete their Disclosure Profile Update. |
| October 27, 2025 | Reviewer in the home department must complete reviews. |
| November 24, 2025 | Reviewers at the second level review must complete ancillary reviews and implement management plans. |
| November 24, 2025 | Plan monitors must complete monitor reports. |
Conflicts of Commitment and Interest
To comply with Illinois law and University statutes, the Disclosure Profile is completed annually by Covered Individuals, whether or not there are any Outside Activities to disclose and manage. All Outside Activities must be approved by the Unit Executive Officer prior to engaging in the Outside Activities either in the prior year’s disclosure or as a pre-approval request.
1. Resources for Covered Individuals
- UIC Research COI (login with enterprise ID required): https://go.uic.edu/UICResearchCOI
- Message from the Vice Chancellor for Research
- Instructions and Job Aids are available in the UIC Research COI Help Center.
- Guidance for Disclosers
- Glossary
- A recorded Discloser Training session is available in the Help Center on UIC Research COI
- Conflict of Commitment and Interest Training and Help Sessions
- Virtual Open Office Hours
Beginning 08/28/2025 through 11/27/2025- Mondays, 10:00 am – 11:00 am, Virtual Link
- Thursdays, 2:00 pm – 3:00 pm, Virtual Link
Virtual Hands-On Training Sessions
Please use the link to register to attend the virtual hands-on trainings. If no one is registered for a given session at least 24 hours before the session, the session may be cancelled without notice. - Register for Discloser Training Sessions
University COCI Policy requires Covered Individuals to complete their Disclosure Profile upon starting employment and annually each year (beginning approximately August 16 of each year) while employed at the University.
Login to UIC Research COI to complete your Disclosure Profile. If you have questions please contact your supervisor or the COCI office (coi@uic.edu, (312) 996-3642).
2. Resources for Executive Officers and Administrators
- UIC Research COI (login with enterprise ID required): https://go.uic.edu/UICResearchCOI
- Instructions and Job Aids are available in the UIC Research COI Help Center.
- College Administrators Resources (Login required)
- Job Aid: Review Pre-Approval Request
- Job Aid: Review COCI/Outside Activities Certification
- A recorded Reviewer Training session is available in the Help Center on UIC Research COI
- Conflict of Commitment and Interest Training and Help SessionsVirtual Open Office Hours
Beginning 10/20/2025 through 11/27/2025- Mondays, 10:00 am – 11:00 am, Virtual Link
- Thursdays, 2:00 pm – 3:00 pm, Virtual Link
Virtual Hands-On Training Sessions
Please use the link to register to attend the virtual hands-on trainings. If no one is registered for a given session at least 24 hours before the session, the session may be cancelled without notice. - Register for Training for Reviewers
Monday Tuesday Wednesday Thursday Friday 10/27/2025
10:00 am11/03/2025
10:00 am11/10/2025
10:00 am11/17/2025
10:00 am11/24/2025
10:00 am - To update COI Review administrators (1) review the report COI Department Reviewers (VPN login required) and (2) submit request to update the reviewers to COI@uic.edu. The Unit Executive Officer must be the “Default Reviewer”. The responsibility cannot be delegated.
3. Disclosure Form Retention
As part of your unit’s routine records disposal request, you may include Report of Non-University Activities (RNUA) forms that meet the following criteria:
- Forms that are older than 6 years past the end of the academic year of disclosure (at present, forms from AY2017-2018 or older)
- All audits are complete
- No litigation is pending or anticipated
Your college’s records liaison should record the request with the Records and Information Management Services (RIMS) office, which will seek approval from the State for document destruction.
For assistance with this process, or any other records related questions you may have, please contact the RIMS office at RIMSGroup@uillinois.edu.