Outside Activities Disclosure and Review
Deadlines for Outside Activities Annual Disclosure and Review Heading link
| Dates Due | What is due? |
| October 9, 2023 | Disclosers must complete their Disclosure Profile Update. |
| October 30, 2023 | Reviewer at the home department must complete review of COCI Certifications. |
| November 20, 2023 | Reviewers at the second level review must complete ancillary review of management plans. Plan monitors must complete monitor reports. |
Conflicts of Commitment and Interest Heading link
To comply with Illinois law and University statutes, the Disclosure Profile is completed annually by academic staff, whether or not there are any Outside Activities to disclose and manage. All Outside Activities must be approved by the Unit Executive Officer prior to engaging in the Outside Activities.
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1. Resources for Academic Staff
- UIC Research COI (login with enterprise ID required): https://go.uic.edu/UICResearchCOI
- Message from the Vice Chancellor for Research
- Instructions and Job Aids are available in the UIC Research COI Help Center (see link above).
- Guidance for Disclosers
- Glossary
- Recorded Training for Discloser
- UIC Research COI training sessions & Drop-In Office Hours
University COCI Policy requires academic staff to complete their Disclosure Profile upon starting employment and annually each year while employed at the University.
Login to UIC Research COI to complete your Disclosure Profile. If you have questions please contact your supervisor or the COCI office (coi@uic.edu, (312) 996-3642). -
2. Resources for Executive Officers and Administrators
- UIC Research COI (login with enterprise ID required): https://go.uic.edu/UICResearchCOI
- Instructions and Job Aids are available in the UIC Research COI Help Center (see link above).
- College Administrators Resources (Login required)
- Job Aid: Review Pre-Approval Request
- Job Aid: Review COCI/Outside Activities Certification
- Register for Reviewer Training Sessions
- Virtual Open Office Hours
Beginning 08/16/2023 through 11/27/2023, Weekly Drop-In Office Hours are:- Mondays, 10:00 am – 11:00 am, Virtual Link
- Thursdays, 2:00 pm – 3:00 pm, Virtual Link
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3. Disclosure Form Retention
As part of your unit’s routine records disposal request, you may include Report of Non-University Activities (RNUA) forms that meet the following criteria:
- Forms that are older than 6 years past the end of the academic year of disclosure (at present, forms from AY2016-2017 or older)
- All audits are complete
- No litigation is pending or anticipated
Your college’s records liaison should record the request with the Records and Information Management Services (RIMS) office, which will seek approval from the State for document destruction.
For assistance with this process, or any other records related questions you may have, please contact the RIMS office at RIMSGroup@uillinois.edu.