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Scenario 2: Architecture Professor in Spain – Lower Risk Travel, University Device

Scenario Heading link

An architecture professor is supervising a University affiliated student trip to the Basque region of Spain. They have specific architectural software on their University laptop needed as part of the educational work they’ll be doing while abroad.

Considerations Heading link

  • Will be accessing teaching and research information on University servers while out of the country
  • The software license applies only to the machine they are taking with them
  • May not have internet access consistently

Checklist Heading link

Architecture Professor in Spain // Lower Risk, University Provided Laptop

While Traveling

  • Be safe physically with your devices
    • Do not leave your devices unattended. Hotel room safes are a minimally secure option. If possible, keep your laptop, phone, and peripherals with you at all times
    • Do not plug any accessories (flash drives, charging cables, etc) into your laptop that you didn’t bring with you
    • Don’t plug your phone into USB outlets on charger kiosks
  • Use your devices and secure wifi
    • Limit usage of hotel business center or public computers and do not access University Resources or other storage unless absolutely necessary; clear the browsing history when you’re done
    • Limit usage of “free” wifi in cafes, hotels, restaurants, airport, etc.
  • Use VPN software to access the internet, including University resources
    • UIC General-Use will protect traffic to UIC resources; the UIC Library-Resources VPN will protect all traffic
  • Do not access University Resources or University systems containing high-risk, sensitive, or export-controlled projects or dual-use software. For questions about potential dual-use software, contact

Note log ins you use during the trip and be on the lookout for suspicious updates to data or files

After Returning Home

  • Update University password
  • Restore data from back ups
  • Confirm return with College/Department IT