OVCR 2023 Holiday Schedule
Dear colleagues,
The upcoming holiday season is fast approaching and, as we have done in past years, OVCR will continue to support our researchers over the weeks ahead for all essential services. We will, however, observe the UIC reduced service schedule for nonessential services for the dates below in order to allow our OVCR staff to enjoy a much-needed break to be with their families and friends. The dates below, listed for each of our offices, should allow you to plan for these customary breaks.
Office of Sponsored Programs
The Office of Sponsored Programs will observe the UIC reduced service schedule that begins Friday, Dec. 22. As such, OSP will close at 5 p.m. Thursday, Dec. 21, and reopen at 8:30 a.m. Tuesday, Jan. 2. Please submit any necessary administrative work (e.g., proposals, documents and reports requiring institutional endorsement, new or amended contracts, cost-related information for reporting and billing purposes, etc.) no later than 5 p.m., Wednesday, Dec. 13, to ensure timely review and processing of sponsored project documents that are due prior to Tuesday, Jan. 2.
Office of Animal Care and Institutional Biosafety
The Office of Animal Care and Institutional Biosafety, serving the Animal Care and Institutional Biosafety Committees, will observe the UIC reduced service schedule for nonessential services. OACIB will close at 5 p.m. Thursday, Dec. 21, and reopen at 8:30 a.m. Tuesday, Jan. 2. Please remember the following deadlines to allow time for the review and approval process prior to the reduced service schedule:
ACC deadlines:
- Deadline for submission for ACC protocols eligible for review at the January meeting is 5 p.m., Tuesday, Dec. 5.
- Deadline for ACC modifications eligible for administrative, designated review or full committee review in December is 5 p.m., Tuesday, Dec. 5. Modifications submitted after this date will be reviewed in January 2024.
IBC deadlines:
- Deadline for submission of IBC protocols eligible for review at the January IBC Meeting is 5 p.m., Thursday, Dec. 14.
Office for the Protection of Research Subjects
The Office for the Protection of Research Subjects will observe the UIC reduced service schedule for nonessential services that begins Friday, Dec. 22.
OPRS will close at 5 p.m. Thursday, Dec. 21, and reopen at 8:30 a.m. Tuesday, Jan. 2. UIC Research submissions will not undergo review during the reduced service period.
Please be mindful of your protocol expiration date(s). In order to prevent a lapse in IRB approval, please submit your continuing review(s) via UIC Research at least four weeks ahead of the expiration date. This is especially important for any protocols that will expire during the reduced service period of Dec. 22-Jan. 12.
Requests for emergency use of an investigational drug or device will continue to be accepted during the reduced service period. In the event of an emergency use request, please submit your request via the UIC IRB listserv at uicirb@uic.edu.
Biologic Resources Laboratory
The Biologic Resources Laboratory facility will operate on a limited schedule for essential services during non-observed university holidays beginning Friday, Dec. 22. The BRL Business Office will close at 4 p.m. Thursday, Dec. 21, and will reopen at 8 a.m. Tuesday, Jan. 2.
Animal orders received prior to 2 p.m. Thursday, Dec. 21, will be placed the same day. Orders submitted after the 2 p.m. deadline will be placed Tuesday, Jan. 2. Animal deliveries will be accepted through Thursday, Dec. 21, and resume Tuesday, Jan. 2. Please note this schedule does not affect the animal service areas, diagnostic laboratory and surgery service, which maintain normal operating hours under the essential services unit schedule.
Research Resources Center
The Research Resources Center will observe the UIC reduced service schedule for nonessential services. RRC will close at 5 p.m. Thursday, Dec. 21, and will reopen at 8:30 a.m. Tuesday, Jan. 2. Please note that some RRC core facilities may continue some operational capacity during the holiday period. Please see the RRC website for detailed schedules.
We wish you a healthy and happy holiday season.
Sincerely,
Joanna Groden, PhD
Vice Chancellor for Research