For New Postdocs
Welcome to UIC!
Below you will find resources that will help you make the most of your postdoc experience at UIC!
Welcome to UIC!
For international postdocs sponsored by UIC
- Check in with the Office of International Service (OIS) and find out who your International Scholar Advisor is. Click here for OIS office hours and location.
- If you have general questions regarding immigration, you can also visit https://www.uscis.gov/
- Apply for a Social Security Number/Card (SSN).
- Specific information for Chicago can be found at http://www.ssa.gov/chicago/.
- Detailed information regarding the requirements and how to apply for a SSN can be found at the homepage of the OIS: https://www.ois.uic.edu/resources/social_security_number/
- NOTE: In order to apply for a SSN You have to be in the U.S. for at least 10 days and your SEVIS records have to be validated
- The SSN verifies your identity. All information (bank, health insurance, salary etc.) is connected to your SSN. NEVER EVER send it out by email or give it to random people. It takes 1-2 weeks to get your SSN
- Open a bank account.
- Please note that UIC and PDA don’t endorse any single bank, financial product or resource.
- A passport is enough to open a bank account, but you have to provide your SSN as soon as you receive it.
- Your credit history is attached to your SSN.
For all postdocs
- Join the listserv: click here
- Get to know your Department Administrative staff – they will help you to find out where to get your required necessary forms
- Go to payroll to update your status (809 South Marshfield Ave)
- Setup a tax orientation appointment
- Get an i-card (your UIC ID). The i-card is the official UIC photo identification card, can allow access to buildings, and is essential for travel on University transportation: http://idcenter.uic.edu/
Housing & neighborhood information
Expense, commute time, and safety are among the many considerations when identifying housing. The following websites will help get you started.
NOTE: The PDA does not endorse any housing location service.
- UIC off campus
- UIC housing
- Free apartment-finding services: Apartment Finder: http://www.apartmentfinder.com/
- The Apartment people: http://www.apartmentpeople.com/
Check the following listings for availability:
- Craigslist: http://chicago.craigslist.org/
- Padmapper: https://www.padmapper.com
- The Chicago Tribune http://www.chicagotribune.com/classified/realestate/apartments/
In some areas a background check (check of your credit history) might be required. You might be asked to pay a fee in order to do the background check. Without credit history the background check is useless as well as the fee but your application might not be accepted without it.
Eligibility: The eligibility for UIC benefits depends on several parameters. For detailed information refer to Human Resource/Benefits.
IMPORTANT: You may lose your health/dental/vision and other health and retirement related benefits provided by UIC when you directly receive funding/fellowship that provides your own salary. Please check whether the funding flows through UIC payroll or whether the money is paid directly to your bank account
Best thing to do: Consult Payroll and Benefits.
Please visit the UIC HR website for information on:
- UIC HR Policies and Procedures – Leaves and Absences: Vacation Leave
- UIC HR Policies and Procedures – Leaves and Absences: Sick Leave
- UIC HR Policies and Procedures – Leaves and Absences: Parental Leave
Illinois State and Federal Tax Returns
- Illinois State and Federal Tax Returns: You have to file both federal and state tax return. Please check these links for information regarding individual electronic filing http://www.irs.gov/Filing, and http://www.irs.gov/Filing/Electronic-Return-Preparation-and-Filing-Options-2014.
- NOTE for international postdocs: Check the tax-treaty with your home country. You may find the respective information at the homepage of the internal revenue service (IRS) http://www.irs.gov/Businesses/International-Businesses/United-States-Income-Tax-Treaties—A-to-Z, and https://www.irs.gov/Individuals/International-Taxpayers/Claiming-Tax-Treaty-Benefits
- To find out if you count as a resident for tax purposes follow the link http://www.irs.gov/Individuals/International-Taxpayers/Determining-Alien-Tax-Status.
Software for internationals can be downloaded from OIS https://www.ois.uic.edu/departments/o_b_f_s. When you count as a resident you can also use other programs e.g. turbo tax (online program)
For additional information please see the following website: https://www.uic.edu/life-at-uic/faculty-and-staff
PDA Disclaimer: PDA is not responsible for the content, completeness, accuracy, or timeliness of every page that you can reach here. We do our best to keep this guide accurate and up-to-date; comments or additions are highly welcome!