Meetings & Deadlines
2025-2027 Calendar and Submission Deadlines
| Month | Deadline to Submit HGT Protocol* | Deadline to Submit Non-HGT Protocol | Meeting Date |
|---|---|---|---|
| December 2025 | 11/13/2025** | 11/13/2025** | 12/11/2025 |
| January 2026 | 12/11/2025 ** | 12/11/2025** | 1/8/2026 |
| February 2026 | 1/8/2026 | 1/28/2026 | 2/12/2026 |
| March 2026 | 2/12/2026 | 2/25/2026 | 3/12/2026 |
| April 2026 | 3/12/2026 | 3/25/2026 | 4/9/2026 |
| May 2026 | 4/9/2026 | 4/29/2026 | 5/14/2026 |
| June 2026 | 5/14/2026 | 5/27/2026 | 6/11/2026 |
| July 2026 | 6/11/2026 | 6/16/2026 | 7/9/2026 |
| August 2026 | 7/9/2026 | 7/21/2026 | 8/13/2026 |
| September 2026 | 8/13/2026 | 8/18/2026 | 9/10/2026 |
| October 2026 | 9/10/2026 | 9/15/2026 | 10/8/2026 |
| November 2026 | 10/8/2026 | 10/20/2026 | 11/12/2026 |
| December 2026 | 11/12/2026 | 11/12/2026** | 12/10/2026 |
| January 2027 | 12/10/2026 | 12/10/2026** | 1/14/2027 |
Information
*Deadlines are final. PI is strongly encouraged to submit earlier than the deadline date(s).
**Please note that deadline differs from other months due to holiday schedule.
UIC IBC Meeting Minutes
As required by NOT-OD-25-082, effective June 1, 2025, the approved UIC IBC meeting minutes can be accessed here.
Office of Animal Care and Institutional Biosafety (OACIB) Holiday Schedule Announcement
The Office of Animal Care and Institutional Biosafety (OACIB), serving the Animal Care and Institutional Biosafety Committees (ACC/IBC), will observe the UIC reduced service schedule for non-essential services. OACIB will close at 5:00 PM on Tuesday, December 23, 2025 and reopen at 8:30 AM on Friday, January 2, 2026. Please remember the following deadlines to allow time for the review and approval process prior to the reduced service schedule:
IBC Deadlines:
- Deadline for submission of IBC protocols eligible for review at the January IBC Meeting is 5:00 PM, Thursday, December 11, 2025.
- Deadline for IBC modifications eligible for administrative or full committee review is 5:00 PM, Wednesday, November 26, 2025. Modifications submitted after this date will be reviewed in January 2026.
Should you have any questions, please contact the IBC office at oacib@uic.edu
Human Gene Transfer (HGT) or Infectious Agents
Any investigator planning to submit a study involving Human Gene Transfer (HGT) or Infectious Agents must contact IBC office prior to submission of the study to discuss study scope and required documentation. HGT and Infectious Agents used in humans are defined as follows:
1) deliberate transfer of recombinant DNA, or DNA or RNA derived from recombinant DNA into one or more human subjects (in vivo transfer);
2) deliberate transfer of recombinant DNA, or DNA or RNA derived from recombinant DNA into cells that will be transferred into one or more human subjects (ex vivo transfer);
3) deliberate transfer of synthetic nucleic acid molecules, or DNA or RNA derived from synthetic nucleic acid molecules, that meet any one of the following criteria:
a) Contain more than 100 nucleotides; or
b) Possess biological properties that enable integration into the genome (e.g., cis elements involved in integration); or
c) Have the potential to replicate in a cell; or
d) Can be translated or transcribed
4) infectious agents- any agent that is nonrecombinant in nature that is BSL 2 such as some vaccines or toxins.