When routing documents to ORS, please be sure to use the appropriate form, per below:

Proposal Approval Form (PAF)

New
  • Initial submission or resubmission requesting new funds
  • Grant transfers into UIC
Continuation/Amendment
  • Contract increment (NOT included in Original PAF – i.e. additional funds, additional time)
Supplement
  • Additional funds, same period
Renewal
  • Competing Continuation
Request for Action Form (RFA)
Pre-award Requests from Sponsor
  • Just-in-Time
  • Supplemental Materials
Prior Approval Request
  • Carryover Re-budgeting
  • No Cost Extension
  • Change in Scope
  • Significant Change in Effort
  • Change of PI
Revision
  • Budget revision prior to Award issuance/acceptance
  • Change of PI (Approved by Sponsor)
  • Change of Org Code
Contract Modifications
  • No Cost Extension (additional time only)
  • Contract Increment (included in original PAF)
Grant Transfer Out

Intake Forms

Non-Competing Continuation Progress Report
  • Used when the sponsor requires a progress report to be submitted by the institution on behalf of the PI (ORS) and no new funds are requested.
NO Money LOI/White Paper
  • Used when the sponsor requires an institutional endorsement on a white paper or Letter of Intent (LOI) and no budget is required at this stage
Change in F&A Allocation
  • Used when the ICR/F&A split allocation has changed since original/previous splits
Incoming Material Transfer Agreement
  • Used when receiving material from another institution.
  • This incorporates the IP Disclosure form.
Outgoing Material Transfer Agreement
  • Used when sending material to another institution.
  • This incorporates the IP Disclosure form
Data Use Agreement
  • Used when sharing data between institutions.
  • This incorporates the IP Disclosure form.
Confidentiality Agreement
  • Used when sharing proprietary or confidential information between institutions
  • This incorporates the IP Disclosure form.
No Money (Contracts)
  • Used for any other non-money agreement (e.g. MOU, No Money Collaborations)
  • This incorporates the IP Disclosure form.

Please feel free to contact ORS at (312) 996-2862 or ors@uic.edu if you are not sure which form is appropriate to use.