Date Updated
Tuesday, June 19, 2018

Approved by:  Human Protections Administrator and Director of OPRS
AAHRPP Elements:  II.5.A.


  1. The institution, study sponsors, and federal regulatory agencies such as the OHRP or the FDA may audit the IRB meeting records. Therefore, the files must be maintained in a consistent manner.
  2. Meeting records for individual IRB meetings at UIC consist of the final agenda, the attendance signature sheet, the minutes for the same meeting, and any attachments to the minutes, such as educational offerings
  3. The OPRS staff is responsible for maintaining these documents for the required time consistent with institutional record retention practices.  (Refer to the UIC HSPP policy IRB Record Retention for more information.)
  4. The IRB meeting records for each UIC IRB are scanned and saved electronically. The maintenance of the meeting files is the ultimate responsibility of the Assistant Director assigned to each Board. The Assistant Director may delegate specific duties related to the creation and storage of the meeting records to one or more of the coordinators or other OPRS support staff.