The Office of Grants & Contracts (GCO) at UIC supports University faculty and their departments in the administration and expenditure of sponsored project awards by developing and disseminating policies and procedures, managing the financial interactions with sponsors, and assuring compliance with University and sponsor policies, while minimizing the administrative burden on faculty and protecting the interests of the faculty and the University.

The primary services of the UIC Office of Grants & Contracts include:

  • Sponsored project post-award management – setting up and closing out awards, submitting reports and bills to sponsors, and reviewing sponsored project expenditures
  • Audit and compliance – responding to audit requests and ensuring awards are managed according to applicable policies, procedures, and laws
  • Cash and receivable management – collecting outstanding payments from sponsors for expenses incurred
  • Costing, training and analysis – developing F&A (indirect cost) and fringe benefit rates and calculating and/or reviewing service center rates to ensure compliance with Federal guidelines; training and outreach activities; and financial analyses, surveys and reviews

UIC has a sponsored portfolio of approximately 2790 active awards and $356M in sponsored expenditures from Federal, State, Other Government, and Private funding sources (FY17 figures).


GCO Announcements

2018 OVCR Holiday Schedules

Nov 7

Office of Research Services (ORS) 2018 Holiday Schedule

The Office of Research Services (ORS) will observe the UIC reduced service schedule for non-essential services that begins on Monday, December 24th. As such, ORS will close at 5:00 PM on Friday, December 21, 2018, and will reopen at 8:30 AM on Wednesday, January 2, 2019.

To ensure timely review and processing of sponsored project documents due prior to Wednesday, January 2, 2019, please submit all necessary paperwork no later than 5:00 PM, Friday, December 14, 2018.

AY18 Effort Reporting

Oct 18

Dear Research Community,

The Effort Reporting System (ERS) is now open and ready for AY18 certifications to be completed. Effort is the time spent on all university activities. The ERS is designed to document effort actually expended by individuals on each sponsored award during AY18 (8/16/17 – 8/15/18) and reconcile effort committed in award document(s).  This effort can be paid directly by the award and/or other funding sources (i.e. cost shared) to ensure effort commitments are met.